This Policy describes the types of data we may collect from you or that you may provide when you visit our website rotary-event.org (our "Website"), join our clubs, use our services, or participate in our programs. It also describes our policies and practices for collecting, using, protecting, and disclosing that data.
Please note that supplementary rules apply in relation to individuals whose data we collect if they are located in the European Union or European Economic Area. (Please see appendix A: EU Privacy Notice.)
This Policy applies to personal data we collect:
We collect several types of personal data, including:
We collect data from:
We collect data:
We collect data you provide when you interact with our Website or when dealing with Rotary Event or our network offline. That data includes:
Features that are developed in the future may result in the collection of additional new personal data.
As you navigate through and interact with our Website, we may automatically collect certain data about your equipment, browsing actions, and patterns, including:
When you are not signed in to rotary-event.org, the data collected in this way is anonymous. It is aggregated into statistical data to help us improve our Website and to deliver a better and more personalized service by enabling us to:
When you are signed in to rotary-event.org, we collect usage data that is tied to your individual account. This data is collected for the purposes of improving site functionality and tailoring site behavior and content to you, and we process such personal data in accordance with the remainder of this Policy.
We use data that we collect about you or that you provide to us, including any personal data:
We may disclose aggregated data about our users, and data that cannot be used to identify any individual, without restriction.
We may disclose personal data that we collect or you provide as described in this Policy:
We may also disclose your personal data:
We strive to provide you with choices regarding the personal data you provide to us. We have created mechanisms to provide you with the following control over your data:
Rotary-Event will not sell, trade, or share a Rotary Foundation donor's personal data, including their name, phone number, email, or physical address, with non-Rotary entities, nor will it send donors mailings on behalf of other unrelated organizations. This policy applies to all donor data received by Rotary, both online and offline, as well as any electronic, written, or oral communication. Rotary occasionally uses third-party vendors to manage and process donor data. These vendors are bound by strict confidentiality agreements.
You may access and correct your data using the following methods:
We may choose not to accommodate a request to change or delete data if we believe the change or deletion would violate any law or legal requirement or cause the data to be incorrect.
Our Website is not intended for children under 16 years of age. We do not knowingly collect personal data from children under 16 without parental consent. No one under age 16 may provide any personal data to or on our Website. If you are under 16, do not use or provide any personal data on our Website or on or through any of its features, register on our Website, make any purchases through our Website, use any of the interactive or public comment features of our Website, or provide any personal data about yourself to us, including your name, address, telephone number, email address, or any screen name or user name you may use. If we learn we have collected or received personal data from a child under 16 without verification of parental consent, we will delete that personal data. If you believe we might have any personal data from or about a child under 16, please contact us at email@example.com.
We have implemented technical and operational measures designed to secure your personal data from accidental loss and from unauthorized access, use, alteration, and disclosure. When developing new or enhancing existing systems and processes, Rotary implements appropriate data protection throughout its data processing operations. All personal data you provide to us is stored on password-protected databases on our secure servers behind firewalls and we use Secure Sockets Layer (SSL) to ensure that the transmission of sensitive data for payments and contributions is encrypted and appropriately safeguarded. We train our employees on the importance of data security and focus specifically on practices for protecting against unauthorized disclosure of personal data. We have a documented incident response plan for promptly acting upon events that violate Rotary's security or privacy policies, should they occur, and this plan is reviewed and updated on an ongoing basis.
The safety and security of your personal data also depends on you. Where we have given you (or where you have chosen) a password for access to certain parts of our Website, you are responsible for keeping this password confidential. Passwords registered with our Website are encrypted to ensure protection against unauthorized access to your personal data. We ask you not to share your password with anyone. We urge you to be careful about giving out personal data in public areas of our Website. The personal data you share in public areas may be viewed by any user of our Website.
Unfortunately, the transmission of personal data via the internet is not completely secure. Although we do our best to protect your personal data, we cannot guarantee the security of your personal data transmitted to our Website or over any public network. Any transmission of personal data is at your own risk. Without prejudice to any mandatory legal obligations to which we may be subject, we are not responsible for circumvention of any privacy settings or security measures contained on our Website.
Rotary may change, add, modify or remove portions of this Policy at any time, which shall become effective immediately upon posting on this page. The date the Policy was last revised is identified at the bottom of the policy. It is your responsibility to review this Policy for any changes. By continuing to use our Website, maintain your membership in our clubs, use our services, or participate in our programs, you agree to any changes in the Policy.
If you have any questions about Rotary's privacy protection practices, please contact us at firstname.lastname@example.org
Last modified: 13 mars 2019.
If you are a resident of the European Union (EU) or European Economic Area (EEA) whose personal data we collect, the following additional information applies to you.
If you are an EU or EEA resident and Rotary knowingly collects your personal data, we will do so in accordance with applicable laws that regulate data protection and privacy. This includes, without limitation, the EU General Data Protection Regulation (2016/679) ("GDPR") and EU member state national laws that implement or regulate the collection, processing and privacy of your personal data (together, "EU Data Protection Law").
This Privacy Notice also provides information on your legal rights under EU Data Protection Law and how you can exercise them.
Because of the global nature of our organization and our clubs, Rotary Event may hold and process personal data that is collected from clubs, districts, and partner organizations around the world, including within the EU/EEA.
This also means that if you contact the Rotary network and are a resident in the EU/EEA, your personal data may be transferred from the EU/EEA to Rotary headquarters in the United States, and may also be accessed and processed from Rotary's international offices in Australia, Brazil, India, Japan, South Korea, and Switzerland.
U.S. data privacy laws are currently not considered to meet the same legal standards of protection for personal data as those set out under EU Data Protection Law. However, in order to safeguard personal data received from the EU/EEA, we allow such a transfer of personal data to the U.S. or other third countries only under an approved contract or another appropriate mechanism that is legally authorized under EU Data Protection Law.
This is to make sure that the personal data that Rotary Event receives and processes (so far as it relates to residents of the EU/EEA) is properly safeguarded in accordance with similar legal standards of privacy you would enjoy under EU Data Protection Law.
If Rotary Event provides direct marketing communications to individuals in the EU/EEA regarding services and/or events that may be of interest, this will be done in accordance with EU Data Protection Law, and in particular where we contact individuals for direct marketing purposes by SMS, email, fax, social media, and/or any other electronic communication channels, this will only be with the individual's consent or in relation to similar services to services that the individual has purchased (or made direct inquiries about purchasing) from Rotary Event before.
Individuals are also free to object or withdraw consent to receive direct marketing from us at any time, by contacting us at email@example.com
We process your personal data for the above purposes, relying on one or more of the following lawful grounds under EU Data Protection Law:
Please also note that some of the personal data we receive and that we process may include what is known as "sensitive" or "special category" personal data about you, for example, personal data regarding your ethnic origin or political, philosophical, and religious beliefs. This is not the type of data that Rotary or its clubs routinely collect, but if we process such sensitive or special category data, we will do it only in situations where:
We may disclose your personal data to certain third-party organizations that are processing data solely in accordance with our instructions ("Data Processors"), such as companies and/or organizations that support our business and operations (for example, providers of web or database hosting, IT support, payment providers, event organizers, agencies we use to conduct fraud checks, or mail management service providers), as well as professionals we use such as lawyers, insurers, auditors, or accountants. We use only those Data Processors that can guarantee to us that adequate safeguards are put in place by them to protect the personal data they process on our behalf.
In certain circumstances, for example, if you travel on Rotary business, we may also disclose your personal data to third parties called "Data Controllers." Such third parties may include travel agencies, airlines, car rental agencies, and hotels. Due to the nature of the business of the Data Controllers, they will make their own determinations as to how they process your personal data. As Data Controllers, they are required to follow the EU Data Protection Law and are required to protect personal data with adequate safeguards and provide you with notice if their processing goes beyond the instructions Rotary provided. The types of external third-party Data Controllers listed above may handle your personal data in accordance with their own chosen procedures, and you should check the relevant privacy policies of these companies or organizations to understand how they may use your personal data.
Other than as described above, we will treat your personal data as private and will not routinely disclose it to third parties without your knowing about it. The exceptions are in relation to legal proceedings or where we are legally required to do so and cannot tell you (such as a criminal investigation). We always aim to ensure that your personal data is used only by third parties we deal with for lawful purposes and who observe the principles of EU Data Protection Law.
Rotary Event retains personal data identifying you for as long as necessary in the circumstances — for instance, as long you are a member of a club or have a relationship with our network, for a reasonable period to send you marketing materials where we have regular contact with you, or as may be needed to enforce or defend contract claims or as is required by applicable law.
Rotary has adopted a Records Management Policy (which we may make available on request). The criteria we use for determining the relevant retention and disposal periods we adopt are based on the purpose for which we hold data and the reasonable expectations of those whose personal data we collect in these circumstances, taking into account various legislative requirements and guidance issued by relevant EU regulatory authorities.
In accordance with the above retention policy, the personal data that we no longer need will be disposed of and/or anonymized so you can no longer be identified from it.
In accordance with your legal rights under EU Data Protection Law, you have a "subject access request" right, under which you can request information about the personal data that we hold about you, what we use that personal data for and who it may be disclosed to, as well as certain other information.
Usually we will have one month to respond to a subject access request. However, we reserve the right to verify your identity, and we may, in case of complex requests, require a further two months to respond. We may also charge for administrative time in dealing with any manifestly unreasonable or excessive requests. We may also require further information to locate the specific data you seek, and certain legal exemptions under EU Data Protection Law may apply when we respond to your subject access request.
Under EU Data Protection Law, EU/EEA residents also have the following rights, which you may exercise by making a request to us in writing:
So we can fully comply, please note that these requests may also be forwarded to third-party data processors that are involved in the processing of your personal data on our behalf.
If you would like to exercise any of the rights set out above, please contact us at firstname.lastname@example.org
If you make a request and are not satisfied with our response, or you believe that we are illegally processing your personal data, you have the right to complain to the Tribunal in Andorra.